Any disruption to printing operations within a business can cause huge headaches, unnecessary delays and hurt the bottom line.
A customized managed print service plan, however, allows businesses to focus on their core mission by gaining control of their printing.
Those with a managed system will save time and boost productivity. In addition, a managed print solution is also environmentally friendly and adds a layer of document security.
Take a look at the benefits of a managed print services program and what it can do for your business today.
A document management system can analyze use and reduce unnecessary printing. A well-designed managed print service is the first crucial step in implementing a cost-savings strategy. The management of documents will optimize performance, cut down on supplies used and decrease unneeded printing.
Saving money isn’t the only benefit. With a move to a managed printing service, businesses will also be doing good by the environment.
A managed printing solution will cut down on paper use, consolidate hardware to lower energy costs, and reduce the use of auxiliary supplies. You can also track your true environmental impact with certain platforms.
A managed printing solution allows businesses to tap new markets through remote management.
Imagine being able to view a users’ fleet supplies, meters and billing from a single spot. That type of flexibility and capability can allow for an expansion of coverage.
Gain more insights into customers’ needs and print environment with a managed system. This data helps businesses develop finely tuned processes, run better reports and proactively be alerted in real-time of supply and service needs.
While some devices use authentication and track activity, there’s no match for advanced security. A managed print solution comes equipped with encryption technology and other permission protections for added security layers.
A managed print solution can deliver a roadmap for eliminating unneeded equipment, consolidating and efficiently replacing hardware when needed.
A managed print services setup can be tailored to your business’s needs, maximize productivity and allows your business to run as smoothly as ever.
If you have any questions, don’t hesitate to contact us today!
Does this sound familiar?
An important meeting begins in five minutes and everyone planning to attend is furiously trying to print out the meeting agenda to bring with them. Too many of them are doing this though and it jams up the printer. Now, everyone is entering this valuable meeting without an agenda and a bit of frustration.
Is there any more print-heavy area than education? Schools are required to print a variety of documents from worksheets for students to complex legal documents required by state and federal regulations. The heavy demand on print is countered by strained budgets at every level of education. Managed Print Services can help balance these demands to improve your school, district, or institution. (more…)
Take a walk around your company and pay special attention to printers and copiers. Do you see lots of abandoned hardcopies littering the tables? Stacks of extra paper and toner vulnerable to theft or damage? Desktop printers on every office desk?
All that represents waste – of time, resources and, especially, money:
•The cost of every misused sheet of printed paper can add up.
•Over-purchased material like paper and toner eats away at a budget.
•Older, or obsolete devices use more energy than newer, energy-efficient, models.
Just like their larger counterparts, small and medium-sized businesses rely on technology to enable and drive business productivity. However, many SMBs are often challenged with smaller budgets and lack of IT resources, making it more difficult to control costs and streamline workflows.
If you’re a business owner, most likely you’ve heard of Managed Print Services (MPS) before. But do you really understand what it’s about, and what it can do for your business? MPS can help you gain control and visibility of your print infrastructure allowing you to reduce costs and increase productivity. MPS can also improve your environmental sustainability and improve document security. Let’s look at little closer:
As we become more connected, data security will become more of a concern for every business big or small. A recent study conducted by smallbiz.com found that 43 percent of data breach attacks target small businesses. Of those attacked, 60 percent are out of business within 6 months.
It’s important to know your vulnerability points and put a plan in place that’s easy to implement, reliable and affordable. A good place to start is with your next print device. Here are some innovative security features to look for that can lower your risk.
Every small business needs to keep security top of mind to protect your business. A managed document system can not only increase the efficiency of your processes – it can also improve productivity and protect sensitive data. A three-part security process helps to keep your data secure and can maintain the necessary compliance for your industry. Here’s how:
Efficiency has a direct effect on success and profitability. This holds especially true for print and document management, where documents are used in close to 40 percent of all business practices, and inefficiencies cost businesses more each year than they realize. The good news is that once these issues are addressed savings can begin immediately, but the first step is spotting the warning signs that signal a need for change.
When you run a business, your bottom line is what matters most, but sometimes it can be hard to know exactly where your money goes. One of the hidden costs is in print, with supplies, upkeep, equipment, and employee time all adding up to a significant expense. A print assessment can help you understand your print expenses to guide your decisions in the future.