When you run a business, you always have to keep an eye on the bottom line. The top three expenses for many businesses are rent, payroll, and believe or not, print. While there may not be much you can do about the first two, you can save significantly on print with smarter document management.
Half of all documents end up in the recycling bin. Some never even make it off the print tray. This excess printing is costing you money and is easy to reduce. A print assessment from a Managed Print Services provider can help you pinpoint areas of waste. Outsourcing your print management to an MPS provider can save you as much as 30% on print.
Some print is necessary, but there is room for improvements. By changing your print settings to print double-sided and avoid color printing, you can reduce your supply costs considerably. Pull-printing that won’t print the document until its ready to be picked up at the device can further reduce your waste.
Look at your Equipment
Older equipment is no bargain with more frequent breakdowns, higher energy consumption, and supply costs. Sometimes buying a new printer can actually decrease your costs and increase productivity.
Once a document is printed, it needs to be filed and stored, which costs significant money – especially if you lose a necessary document. Digitizing documents can improve productivity, provide better protection for your documents, reduce storage costs, and boost your bottom line.
Utilize the Cloud
Cloud computing allows you to store documents and applications in the cloud, accessible from anywhere. This helps reduce your need to print these documents, while improving collaboration across geographic areas.
Today’s technology means that your employees don’t need to be in your office to be productive. In fact, studies show that remote workers can be more productive than their in-office counterparts. Digital documents and cloud computing can help your business be mobile-friendly so your employees can get their work done wherever they are, to benefit your business.
Print and document management are big expenses for many businesses, but offer a lot of potential for cost savings. If you’re watching your bottom line, taking a look at your print and document environment can make a big difference. Ready to learn more? Give us a call and we’d be happy to answer questions you may have.