Whether you’re due to upgrade your outdated office equipment, or are looking to reduce the amount spent on print-related expenses, a multifunction printer (MFP) might be the perfect solution. These devices consolidate the functions of a copier, printer, fax machine and scanner in one compact design, and are becoming an increasingly popular choice among business owners looking to increase productivity, and streamline document workflow.
If you’re thinking about acquiring an MFP for your print environment, here are some important factors to keep in mind:
Connectivity – Look for a device which will easily integrate with your current network, with built in software to help simplify installation, troubleshooting and upgrading.
Reviews – Find out what industry experts are saying about the product, and seek out user reviews and recommendations.
Total Cost of Operation – The total cost of operation is determined by adding together the cost of the hardware with supplies, maintenance and repair costs, which can vary greatly depending on the reliability and efficiency of the MFP.
Requirements – Determine what you need from your MFP, including functionality, print and user volumes, document or forms management or color capabilities.
Security – Any device connected to your network, including your MFP, is at risk of a data breach. Ensure the device is protected at the appropriate level for your business, and that the security is scalable to accommodate future needs.
Ease of Use – Increase the functionality and efficiency of your MFP by choosing one with an intuitive user interface, requires minimal training and easily accessible support.
Multitasking Abilities – An MFP that can perform multiple tasks simultaneously can keep your organization flowing smoothly, preventing bottlenecks and reducing downtime.
Solutions – Ask about what compatible software and solutions are available from your supplier and their solution partners.
Leasing or purchasing an MFP can be a good investment for your business. Take the time to be sure the printer meets your needs to enjoy many years of use.
To learn more about how a multifunction printer can benefit your business, contact us today and we’ll be happy to answer any questions you may have.