There’s a riddle about documents: They are black and white and ‘red’ all over.
With an outdated document printing system, some businesses are putting their printing budgets in the red due to overuse and waste.
The challenge facing so many businesses is that printing is overused.
When businesses fail to create an employee paper policy, they lack the capability to monitor usage and costs. Without it, businesses may have to rely on multiple vendors, billing, and other types of printing solutions. Furthermore, a lack of guidance on copying procedures can put a strain on IT support and lead to the improper disposal of printing cartridges.
If your company is ready to overhaul your printing practices, LCI Office Solutions is here to provide a free assessment to identify opportunities.
What is your business’s digital document strategy?
Many businesses expertly leverage some of their digital assets to meet the demands of their operations and, by extension, their customers.
By continuing to use paper documents side by side digital infrastructures, however, they may be falling short.
Typical office employees may spend 15 percent of their day sifting through documents and searching for information.
Along with dragging productivity levels, paper documents are susceptible to security breach.
Relying on paper copies leads to unnecessary manual work, security concerns, and a reduction to productivity.
Other issues from a paper-based operation include:
– Retrieval challenges
– Lost documents
– Absence of remote accessibility
– Workflow disruption
If any of these issues are recurring within your business, LCI Office Solutions can assist with the transition into a digital-based system that streamlines workflows, gives employees more time to work on vital functions, and solves some of the other wasteful inefficiencies that arise from the business paper trail.
The best part is a digital document strategy is both affordable to implement and will save businesses money moving forward.
What makes it affordable? We can enhance your existing printing technologies.
Productivity will also improve with a digitized environment for all documents, which is also structured for proper accessibility and restrictions.
Your new system will also be easy to use with one-touch applications and MEP technology.
Upgrading and implementing a digital document strategy is also a safe way to ensure regulatory compliance.
Scanning paper documents into an electronic format is a game-changer.
Imagine a workplace where digital workflows are seamless and where documents are more easily and effectively managed by everyone on your team.
LCI Office Solutions can step in and help your business bridge into a fully digital system and create an environment that improves access, boosts collaboration, provides security, and removes time-intensive procedures with paper documents.
We can work together and build a digital system that’s affordable, productivity-friendly, and cost-effective.
Any disruption to printing operations within a business can cause huge headaches, unnecessary delays and hurt the bottom line.
A customized managed print service plan, however, allows businesses to focus on their core mission by gaining control of their printing.
Those with a managed system will save time and boost productivity. In addition, a managed print solution is also environmentally friendly and adds a layer of document security.
Does this sound familiar?
An important meeting begins in five minutes and everyone planning to attend is furiously trying to print out the meeting agenda to bring with them. Too many of them are doing this though and it jams up the printer. Now, everyone is entering this valuable meeting without an agenda and a bit of frustration.
When you run a business, you always have to keep an eye on the bottom line. The top three expenses for many businesses are rent, payroll, and believe or not, print. While there may not be much you can do about the first two, you can save significantly on print with smarter document management. (more…)